ARTICLE I
NAME
Sec. 1 This organization, an International Board of Trustees authorized Intra-Club of the Wally Byam Caravan Club International, Inc, shall be known as The Vintage Airstream Club and may hereinafter be referred to as VAC/WBCCI or Club.
ARTICLE II
OBJECTIVES
Sec. 1 The objectives of this Club shall be:
To provide a forum for the display, judging and enjoyment of vintage recreational vehicles manufactured by Airstream, Inc. (hereafter referred to as vintage recreational vehicles).
To provide means for members to help each other by the exchange of knowledge and experience in the maintenance and restoration of vintage recreational vehicles.
To assist members in the modification of vintage recreational vehicles to meet family objectives.
To provide a buy and sell market place for vintage recreational vehicles.
To promote fellowship and enjoyment through rallying, camping, newsletter and various social programs.
ARTICLE III
MEMBERSHIP
Sec. 1 Regular Membership is open to all members of Wally Byam Caravan Club International, Inc. who own a vintage (one which is 25 or more years old) hard sided recreational vehicle manufactured by Airstream, Inc. Regular members pay dues and have a vote. (1/19/07)
Sec. 2 Affiliate members – Other members of WBCCI who do not qualify by owning a vintage Airstream recreational vehicle, but who for mutually beneficial reasons wish to belong, may become affiliate members. Affiliate members pay dues, but have no vote. (1/19/07)
Sec. 3 Honorary members – Honorary membership can be bestowed upon VAC benefactors provided they are members of WBCCI. This is a non-dues-paying and non-voting membership. THE VINTAGE AIRSTREAM CLUB OF WALLY BYAM CARAVAN CLUB INTERNATIONAL, INC. CONSTITUTION 2
Sec. 4 To become a member of the VAC/WBCCI one must submit name, address, WBCCI membership number and the dues for the current year to the treasurer. (7/8/94)
Sec. 5 Voting privileges shall be limited to one vote per WBCCI membership number, except co-owners who each pay International and Intra-Club dues shall each have one vote. (1/19/07)
Sec. 6 Membership shall be automatically terminated for the non-payment of VAC/WBCCI annual dues or failure to maintain membership in the International Club.
ARTICLE IV
OFFICERS AND THEIR ELECTION
Sec. 1 Officers (also known as The Board of Directors) of VAC/WBCCI shall be:
President
1st Vice President
2nd Vice President
3rd Vice President
Recording Secretary
Treasurer
Immediate Past President
Sec. 2 The Officers shall be elected at each annual business meeting which is held at the International Rally. Officers shall hold office for one year or until their successors are elected and shall be installed and take office immediately following election. No officer is eligible to serve more than two consecutive terms except the Recording Secretary and the Treasurer provided said officers are duly nominated and elected for each term of office. (1/19/07)
Sec. 3 The Officers of the Club shall perform their duties as provided in the bylaws.
Sec. 4 In the event of the death or resignation of the President or the death, advancement or resignation of a Vice President, or an officer’s inability to fulfill the duties of office, the next ranking Vice President (in the order first, second, third) shall advance thereto. All other vacancies on the Board of Directors, except that of the immediate Past President, shall be filled by a majority vote of the Board of Directors. (1/21/94)
Sec. 5 An officer who advances to an office pursuant to the provisions of Sec. 4 of this ARTICLE shall not be deemed to have served a full term in such office unless said service is for a period of greater than one-half (50%) the term of such office. (1/19/07) THE VINTAGE AIRSTREAM CLUB OF WALLY BYAM CARAVAN CLUB INTERNATIONAL, INC. CONSTITUTION 3
ARTICLE V
BUSINESS MEETINGS
Sec. 1 The annual business meeting of VAC shall be held during the last week of June or the first week of July during the WBCCI International Rally. Special meetings may be called by a majority vote of the Board of Directors. The date, time, location and purpose of all VAC business meetings shall be announced to the members in writing at least fifteen days prior to the meeting. A quorum for conducting business at the annual business meeting, or at any additional Business meeting, shall not be less than ten percent (10%) of VAC members attending the rally. (1/19/07)
Sec. 2 Board of Directors meetings shall be held at the International Rally prior to and following the annual business meeting.
ARTICLE VI
BOARD OF DIRECTORS
Sec. 1 The Officers of the Club and the Immediate Past President shall constitute the Board of Directors.
Sec. 2 The Board of Directors shall govern the affairs of VAC/WBCCI and establish all policies, supervise the finances and perform such other duties as are normal to the conduct of business.
Sec. 3 The President of the Club shall be the chairman of the Board of Directors and may vote only to break a tie.
Sec. 4 A majority of the Board of Directors shall constitute a quorum.
ARTICLE VII
COMMITTEES
Sec. 1 The VAC Newsletter Editor, Blue Beret Editor, Concourse d’ Elegance Steward, Parliamentarian, Historian, Librarian, Membership, Regional Representatives and Webmaster shall be appointed by the Board of Directors.
Sec. 2 Committees and appointees with other duties may be appointed by the President as the Club or Board of Directors may from time to time deem necessary. These committees may be for Bylaws, Meeting and dinners, Social Functions, Club Equipment, Ways and Means, or such others as needed. THE VINTAGE AIRSTREAM CLUB OF WALLY BYAM CARAVAN CLUB INTERNATIONAL, INC. CONSTITUTION 4
ARTICLE VIII
NOMINATING COMMITTEE
Sec. 1 The Board of Directors shall, at the first meeting of the Board following the officer elections, appoint a three member Nominating Committee who shall, after having obtained prior acceptance for office of each candidate if elected, place in nomination one candidate for each office to be filled by election, and submit a written report to the Board of Directors which shall include all candidate names considered, and the President shall distribute the report to the membership not less than 30 days prior to the annual business meeting when the election of officers shall be held. Additional candidates, who have previously consented to accept office if elected, may be placed in nomination from the floor of said meeting. No seconds are required for nomination. (1/21/94)
ARTICLE IX
DUES
Sec. 1 Annual dues shall be set by two-thirds (2/3) vote of those members present and voting at the annual business meeting. Dues are payable upon joining the club and at the same time as WBCCI dues. Those whose dues are not paid by December 31 shall be dropped automatically from the roster of members.
ARTICLE X
PARLIAMENTARY AUTHORITY
Sec. 1 The current edition of ROBERT’S RULES OF ORDER NEWLY REVISED shall govern the proceedings of all Club and Board of Directors business meetings.
ARTICLE XI
AMENDMENTS
Sec. 1 This Constitution may be amended upon the recommendation of the Board of Directors followed by a two-thirds (2/3) vote of the membership present and voting at an annual business meeting provided the amendment was presented to the membership at least fifteen (15) days prior to the annual business meeting. Publication in a club newsletter or column in the Blue Beret at fifteen (15) days prior to the annual business meeting shall meet the notification requirements.
Sec. 2 All amendments to this Constitution shall become effective upon adoption.
This Constitution, as last amended, was adopted on __June 29, 2009 at __Madison, WI_____ (Date) (City, State)
___Herb Spies, #1861__
(VAC President) 1
ARTICLE I
ORDER OF BUSINESS
Sec. 1 Parliamentary procedures for all meetings of the Intra-Club and the Board of Directores shall be governed by the current edition of ROBERT’S RULES OF ORDER NEWLY REVISED except when they are in conflict with the Constitution or Bylaws of this Intra-Club. (1/24/94)
Sec. 2 The order of business shall be:
A. Pledge of Allegiance
B. Roll call of Board of Directors and determination of a quorum
C. Reading of Minutes of previous meeting
D. Treasurer’s Report
E. Reading of Correspondence
F. Reports of Committee Chairpersons and Officers
G. Unfinished business
H. New Business
I. Announcements
J. Adjournment
ARTICLE II
DUTIES OF OFFICERS
Sec. 1 The VAC President reports to the membership of the VAC and WBCCI IBT.
Position Qualifications: Knowledge, Skills, Abilities: An understanding of the normal operations of all the various VAC Committees, the communication and coordination skills to assure these committees operate efficiently and the ability to coordinate and communicate those committees’ efforts. The ability to guide all members of the VAC executive committee, coordinate their efforts, and direct the efforts of committees in their areas of responsibility.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The President should experience and attend at least two International rallies to take office and serve three or more years as a VAC board member and at least one year as 1st Vice President. 2
Be the primary liaison between the WBCCI International Board of Trustees and represent the VAC Membership at the International Rally.
Coordinate and support the efforts of the VAC Executive Board.
Approve the activities and expenditures of the VAC Treasurer.
Approve all VAC expenditures.
Develop the VAC Annual Report and provide such report to the WBCCI IBT.
Provide a “President’s Message” for each issue of the Vintage Advantage (VA).
Approve all contents of the Vintage Advantage.
Approve all Region Representatives and their regional activities.
Develop and coordinate all VAC seminars and activities at the International Rally including room requirements.
Arrange for a VAC gathering place at the International Rally.
To staff the VAC Recording Secretary position.
To provide the VAC Recording Secretary support and guidance.
Be willing to serve on the Board of Directors for 2 years.
Participate in two (2) VAC Board of Director Meetings as President.
Sec. 2 The 1st Vice President reports to the VAC President.
Position Qualifications: An understanding of the normal operations of the various VAC committees, the communication and coordination skills to assure these committees operate efficiently and the ability to coordinate and communicate those committees’ efforts.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The 1st Vice President should experience and attend at least one International Rally to take office and serve two or more years as a VAC board member and at least one year as 2nd Vice President. 3
To recruit and staff the following VAC Committee Chairs:
VAC Quartermaster
VAC Historian
Concours d’Elegance Chair
To coordinate the activities of the above listed Committee Chairs and approve their actions and budgets
To communicate these activities to the VAC President
To compile their Annual Reports into a comprehensive report to be provided to the VAC President for his/her use in their Annual Report to the WBCCI
Identifies and implements process improvements related to these Chairs’ activities
To coordinate the VAC Pre-International Rally VAC gathering to include:
Pre Rally gathering location
Police escort for parade into the International Rally
Coordinate VAC International Rally parking with WBCCI Caravan and Parking Chair Persons
Information provided to VA and Blue Beret Editors to be published prior to the event
Shall assume the duties of the President in the absence of said Officer
Be willing to serve on the Board of Directors for 3 years
Participate in two (2) VAC Board of Director Meetings as 1st Vice President
Perform other duties as assigned by the VAC President
Sec. 3 The 2nd Vice President reports to the VAC President Position Qualifications: An understanding of the normal operations of the various VAC Committees, the communications and coordination skills to assure these committees operate efficiently and the ability to coordinate and communicate those committees’ efforts.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit and Region level. The 2nd Vice President 4
should experience and attend at least one International rally to take office and serve one year or more as a VAC Board member and at least one year as 3rd Vice President.
Essential Job Functions:
To recruit and staff the following VAC Committee Chairs:
Vintage Advantage Editor
Blue Beret Contributor
VAC Librarian
VAC Subscription Manager
VAC Webmaster
VAC membership Chair
VAC Technical Advisor
To coordinate the activities of the above listed Committee Chairs and approve their actions
To communicate these activities to the VAC President
To compile their Annual Report into a comprehensive report to be provided to the VAC President for his/her use in their Annual Report to the WBCCI
Identify and implement process improvements related to the Chair activities
Shall assume the duties of the 1st Vice President in the absence of said Officer
Be willing to serve on the Board of Directors for 4 year.
Participate in two (2) VAC Board or Director Meetings as 2nd Vice President
Perform other duties as assigned by the VAC President
Sec. 4 The 3rd Vice President reports to the VAC President.
Position Qualifications: An understanding of the normal operations of the various VAC Committees, the communications and coordination skills to assure these committees operate efficiently and the ability to coordinate and communicate those committees’ efforts.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit and Region level. The 3rd Vice President should experience and attend at least one International rally to take office. 5
To staff the Region VAC Representative positions.
To provide the Region Representatives support and guidance
To coordinate the activities of the Region Representatives and approve their actions and budgets
To communicate these activities to the VAC President
To compile their Annual Reports into a comprehensive report to be provided to the VAC President for his/her use in their Annual Report to the WBCCI
Identifies and implements process improvements related to the Regional Representatives’ activities.
Shall assume the duties of the 2nd Vice President in the absence of said Officer
Be willing to serve on the Board of Directors for 5 years
Participate in two (2) VAC Board of Director Meetings as 3rd Vice President
Perform other duties as assigned by the VAC President
Sec. 5 The Recording Secretary reports to the VAC President and the Board of Directors.
Position Qualifications: Knowledge of the constitution and Bylaws, have organized secretarial and record keeping skills, the ability to communicate well with the Board of Directors.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit and Region level. The Secretary should experience and attend at least one International rally to take office.
Essential Job Functions:
Shall record and preserve the minutes of all official meetings of the Intra-Club and the Executive Board
Shall distribute copies of the minutes to the members of the Executive Board not more than 15 days following each meeting.
Shall record the attendance of the officers and trustees, any committee chairs and guests
Be willing to serve on the Board of Directors for a minimum of 1 full year
Participate in two (2) VAC Board Meetings as Secretary 6
Perform other duties as assigned by the VAC President.
Sec. 6 The Treasurer reports to the VAC President and the Board of Directors Position Qualifications: Knowledge of the normal operations of the various VAC Committees and how they affect the VAC treasury have a general understanding of basic accounting skills to communicate financial responsibilities with Committee Chairpersons (Membership, Quartermaster, Newsletter Editor).
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit and Region level. The Treasurer should experience and attend at least one International rally to take office.
Essential Job Functions:
Maintain the financial records of the Intra-Club
Keep an accurate account of all monies received and paid out
Receive all monies and promptly deposit them in a bank account approved by the Board of Directors.
Submit a full written report of finances to the Board of Directors at each meeting
Make a financial report at each Board and Annual Meeting
Before retirement from the Office:
Have the books and accounts audited by a qualified member appointed by the Incoming President
Deliver all books, monies and property of the Intra-Club promptly to the incoming Treasurer
Be willing to serve on the Board of Directors for a minimum of two full years
Participate in two (2) VAC Board of Director Meetings as Treasurer
Perform other duties as assigned by the VAC President
Sec. 7 The Immediate Past President reports to the VAC President.
Position Qualifications: Has served over half of his or her term as VAC President the preceding year.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and have served at least one year as VAC President. 7
Provide guidance to the current VAC president based on his or her experience as a VAC Executive Board Member.
Support the VAC President as needed, and fill in as a committee chair as required or requested.
Chair the Nominating Committee and recruit the next VAC 3rd VP
Review the VAC Job Descriptions and update those as needed
Develop new VAC job Descriptions as required
Be willing to serve on the Board of Directors for 1 year
Participate in two (2) VAC Board of Director Meetings as Past President
Perform other duties as assigned by the VAC President
ARTICLE III
DUTIES OF COMMITTEE CHAIRMEN
Sec. 1 The VAC Regional Representative reports to the VAC 3rd Vice President and the VAC Board or Directors.
Position Qualifications: Knowledge, Skills, Abilities: Knowledge of the mission of the VAC, good communication skills and the willingness & ability to coordinate VAC activities within the Region.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The Regional Representatives should experience and attend at least one International Rally. The Regional Rep position is a VAC Board appointed position.
Essential Job Functions (The following list is not exhaustive and may be supplemented as needed):
Help promote and encourage vintage trailer owners’ participation in the WBCCI and the special VAC interest group
Be the local contact person for newcomers to get information about the VAC & WBCCI activities, information & resources
Your name and email address will be listed in the Vintage Advantage newsletter and on the VAC website 8
To be a liaison between the VAC and the local Units in your Region
Reps are encouraged to either plan some sort of special event at your Regional Rally or an independent VAC Rally as your numbers, comfort level and situation allows
Obtain VAC Merchandise from the Quartermaster to offer for sale at Regional VAC Rallies/Events
Provide an Annual Region Rep Report to the VAC 3rd Vice President of the activities in your region for inclusion in the President’s Annual Report
Be willing to serve as a Regional Rep for a minimum of 1 full year
Sec. 2 The Vintage Advantage Newsletter Editor reports to VAC 2nd Vice President & VAC Board.
Position Qualifications: Knowledge of the mission of the VAC, graphic design, writing, publishing and photography skills, and the ability to recruit & coordinate multiple contributors for articles, stories and event information for inclusion in the publication.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The Newsletter Editor should experience and attend at least one International Rally.
Essential Job Functions (The following list is not exhaustive and may be supplemented as needed):
Publish and cause to be mailed four issues annually (one each quarter) of the Intra- Club Newsletter in a format approved by the Board of Directors
Solicit stories, articles and subject matter for each issue
Coordinate with the Membership and Subscription Chairpersons to obtain updated mailing lists on a quarterly basis prior to issuance of each newsletter
Submit stories, articles and subject matter to the 2nd President for review prior to publication of each issue
Provide .PDF’s of each issue to the Webmaster & Librarian
Submit all expenses to the Treasurer for each issue
Provide an Annual VA Editor’s Report to the VAC 2nd Vice President for inclusion in the President’s Annual Report
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Before retirement from the position deliver all templates, resources, printer information and intellectual property of the Intra Club promptly to the incoming Editor
Be willing to serve for a minimum of 2 full years
Sec. 3 The VAC WEBMASTER reports to the Vintage Airstream Club 2nd VP, the Club President and the Board of Directors.
Position Qualifications: Has a deep understanding of how a club website should be designed and maintained. Has the ability to determine the best and most current technology to use that would best meet the club’s needs. Has the skill and drive to keep the site up to date with current club information and meet deadlines as assigned, is a good communicator.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has at least 3 years of website development experience. The Webmaster should experience and attend at least one International rally.
Essential Job Functions:
Maintains the site as needed from a technical prospective.
Provides updated Club information as requested or needed.
Submits a monthly report to the VAC 2nd VP detailing the previous months activities and updates.
Perform other duties as assigned by the VAC President.
Sec. 4 The Membership Chairman reports to the VAC 2nd Vice President & VAC Board.
Position Qualifications: Knowledge of the mission of the VAC, good organizational skills and the ability to communicate well with potential members.
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The Membership Chairperson should experience and attend at least one International Rally.
Essential Job Functions:
Receive all applications for Intra-Club Membership.
Verify potential VAC members WBCCI standing.
Notify members of expiration of dues.
Issue receipts for dues paid upon request.
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Provide the Quartermaster with the names and addresses of current members on a quarterly basis.
Provide a list of members to the Board of Directors for the Annual Membership meeting to verify members in good standing.
Provide Regional Representatives with the names and addresses of their Region’s VAC Members on a quarterly basis.
Submit membership dues and reports to the Treasurer.
Provide an Annual Membership Report for inclusion in the President’s Annual Report.
Before retirement from the position deliver all membership rosters, membership forms, introduction letters and any other membership materials promptly to the incoming Membership Chairperson.
Be willing to serve for a minimum of 2 full years.
Sec. 5 The VAC Historian reports to the VAC 1st Vice President & VAC Board.
Position Qualifications: An understanding of the items of historical interest to VAC members, the skills to manage and maintain the knowledge base and the ability to impart historical information about vintage Airstream products.
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Region or International level. The Historian should experience and attend at least one International Rally.
Essential Job Functions:
Maintains historical reference materials and provides copies to the VAC Librarian.
Assists VAC Members in identifying their vintage Airstreams
Produces historical educational presentations for use at rallies
Produce or coordinate periodic historic submissions for inclusion in the
Vintage Advantage Newsletter
Provide an Annual Historian Report to the VAC 1st Vice President for inclusion in the President’s Annual Report
Sec. 6 The VAC Quartermaster reports to the VAC 1st Vice President and the VAC Board.
Position Qualifications: Knowledge of the mission of the VAC, organizational skills and ability to track inventory of VAC Merchandise. 11
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The Quartermaster should experience and attend at least one International Rally.
Essential Job Functions:
Shall obtain VAC logo merchandise from Airstream authorized vendors as authorized by the Board of Directors.
Maintain custody of the resale inventory of VAC Intra Club items as authorized by the Board of Directors.
Coordinate merchandise availability with Regional Reps for sale at Regional Rallies.
Coordinate merchandise availability for sale at International Rallies.
Sell VAC logo items to VAC members only.
Issue receipts for merchandise purchased.
Maintain a current inventory list of items in stock.
Submit an accounting of sales and inventory to the Board of Directors at the end of each quarter
Submit collected sales to the Treasurer for deposit.
Provide an Annual Quartermaster Report for inclusion in the President’s Annual Report.
Before retirement from the position deliver all inventory and contact information promptly to the incoming Quartermaster.
Be willing to serve for a minimum of 2 full years.
Sec. 7 The Concours d’Elegance Chairman reports to the VAC 1st Vice President and VAC BoardPosition Qualification: An understanding of the organizational efforts required for organizing the event at the International Rally, the skills to organize, recruit and manage the judges and the ability to apply an impartial level of standard.
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Region or International level. The Concours d’Elegance Chairperson should have experience as a judge at one International Rally Concours to take the position. 12
Prior to the International Rally:
Ensure the Concours is advertised via the VA and other appropriate channels such as the internet.
Procure the required award plaques.
Create and print sufficient judging sheets and participant information sheets.
Recruit judges for the Concours.
At the International Rally:
Register Concours participants
Locate all participants trailers and plan judging teams route to all trailers
Act as Concours Steward during the Concours and Open House by recording judges scores on each trailer’s judging sheet
Ensure the Best Of Awards that require consultation with the judges are considered while the judging team is assembled
Get pictures of at least all the Best Of Award winners and their Airstreams
Tally the scores and build the award plaques
Conduct the Awards Ceremony
Arrange to send award plaques to participants not present at ceremony.
Ensure Best of Show winner knows that the traveling trophy must be returned to the next International Rally as it is a “traveling trophy.”
Procure and ship the Best of Show Winner’s personal Best Of Show Plaque with his name engraved on the plaque.
After the International Rally:
Write an article for the VA about the Concours and the results
Sec.8 The VAC Technical Advisor reports to the Vintage Airstream Club 2nd VP, the Club President and the Board of Directors.
Position Qualifications: An understanding of the items of technical interest to VAC members, the skills to manage and maintain the knowledge base and the ability to impart technical information about vintage Airstream products. 13
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Region or International level. The Technical Advisor should experience and attend at least one International Rally.
Essential Job Functions: Create, collect & maintain technical reference materials & provide copies to the VAC Librarian
Assists VAC Members in maintenance issues with regards to their vintage Airstreams.
Produces technical educational presentations for use at rallies.
Produce or coordinate periodic technical submissions for inclusion in the Vintage Advantage Newsletter.
Provide an Annual Technical Advisor Report to the VAC 2nd Vice President for inclusion in the President’s Annual Report
Sec. 9 The VAC Librarian reports to the VAC 2nd Vice President & VAC BoardPosition Qualifications: An understanding of the items of interest to VAC members, the skills to manage and maintain the library and the ability to provide assistance to members researching Airstream trailer information.
Recommended Experience: Is a dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level and has participated in Vintage activities at those Rallies. The Librarian should experience and attend at least one International Rally.
Essential Job Functions:
Maintains all books, papers, videos and other materials that circulate among members keeping records as they are lent and returned.
Makes Airstream manuals and resource materials available for members for reference.
Provides electronic copies of materials for inclusion on the VAC “members only” section on the VAC webpage.
Provide an Annual Librarian Report to the VAC 2nd Vice President for inclusion in the President’s Annual Report.
Before retirement from the position deliver all resources and intellectual property of the Intra Club promptly to the incoming Librarian.
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Sec. 10 The Subscription Chairperson reports to the 2nd Vice President and VAC Board.
Position Qualifications: Knowledge of the mission of the VAC, good organizational skills and the ability to communicate well with potential members.
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The Subscription Chairperson should experience and attend at least one International Rally.
Essential Job Functions:
Receive all VA Subscription requests from non Intra-Club Members.
Notify subscribers of expiration of subscriptions.
Issue receipts for subscriptions paid upon request.
Provide the VA Newsletter Editor with the names and addresses of current subscribers on a quarterly basis
Submit subscriber fees and reports to the Treasure.
Provide an Annual VA Subscriber’s Report for inclusion in the President’s Annual Report.
Be willing to serve for a minimum of 2 full years.
Sec. 11 The Blue Beret Contributor reports to the VAC 2nd Vice President and the VAC Board.
Position Qualifications: Knowledge of the mission of the VAC, writing skills, and the ability to coordinate articles and event information for inclusion in the Blue Beret publication.
Recommended Experience: Is dues paying member of the WBCCI and VAC and has been involved in Vintage activities at the Unit or Region level. The Newsletter Editor should experience and attend at least one International Rally.
Essential Job Functions:
To submit and cause to be published 10 submissions annually (one for each issue) of the Blue Beret in a format approved by the WBCCI Blue Beret Editor.
Solicit subject matter for each issue of the Blue Beret.
Before retirement from the position deliver all templates, resources and contact information promptly to the incoming BB Contributor.
Be willing to serve for a minimum of 2 full years.
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Article IV
Amendments
Sec. 1 These Bylaws may be amended by two-thirds (2/3) vote of the Board of Directors by mail or email (mode determined by the President) or at any meeting provided the proposed amendment has been submitted to all Board members in writing ten (10) days prior to such meeting.
Sec. 2 Such amendments to this Bylaws shall become effective upon adoption.
Article V
Code of Ethics
To be ever mindful of our responsibility to Wally Byam Caravan Club International, Inc. and through conduct, indicate to the public that membership in this organization is an assurance of our courtesy on the road and good will to all peoples and countries.
To be ever mindful of what we say or print with respect to its effect on others so as to avoid disharmony and ill feelings among club members and to dedicate ourselves to the work of cementing together the members of WBCCI in bonds of good fellowship and mutual understanding. (1/19/07)
To conduct ourselves in a manner to inspire others engaged in recreational vehicle travel to a full appreciation of the intent and meaning of this code.
To maintain our camps in an orderly manner and leave them the same way.
Article VI
Liability
Sec. 1 Neither the VAC or its officers are responsible for the loss or damage to property or for injury to or death of a person on the promises of any club function. This freedom from responsibility for loss or damage to property applies regardless of whether that property has been received by any member or officer or left upon the premises.
Article VII
Policy
Sec. 1 Policy consistent with the Constitution and Bylaws of the VAC and with the Constitution, Bylaws, and Policy of the Wally Byam Caravan Club International, Inc., embodying additional provisions for the government of the VAC may be adopted by the Board of Directors or the VAC members. (1/19/07)
ARTICLE VIII
DISSOLUTION
Sec. 1 In the event the members of VAC deem it desirable for the dissolution of this Intra-Club, the members shall through the President of VAC, follow the appropriate procedures as prescribed in Article VII, Section 1 through 6 of the Bylaws of the International Club. These procedures are in accordance with the meaning of Section 501 (c) 7 of the Internal Revenue Service Code. When the VAC dissolves, none of the funds or property shall inure to the benefit of any member of this Intra-Club and all International Club property shall be returned to International Club headquarters. (1/19/07)
These Bylaws, as last amended, were adopted on June 29, 2009 at Madison, WI
Herb Spies, # 1861_, VAC President